A ticket tracks a thread of conversation with a customer. In addition to replies by your team and the customer, a ticket can also contain labels (for organization), private notes (for collaboration), an assignee (for delegation) and a state (to make sure nothing slips through the cracks).
Enchant integrates with email accounts through email forwarding. Once your team email addresses (eg: firstname.lastname@example.org) are setup to forward to Enchant, a ticket is automatically created for any new email threads of conversation. Then, your team can manage and collaborate on the ticket from within Enchant.
The action bar is available at the top of both the folder listing and within a ticket. This is what you would use to make changes to basic ticket attributes.
The button with the down arrow provides quick access to additional but less commonly used actions.
A ticket can have one of three states:
- Open: requires immediate attention. New tickets start at this state.
- Hold: requires attention, but not immediately. This is typically combined with a note/label indicating why it's on hold.
- Closed: does not require attention.
Whenever a customer replies to a held or closed ticket, it will automatically reopen.
At any given time, a single team member is responsible for a ticket. Ticket ownership can be transferred to another team member using the assign dropdown.
Tickets are categorized with labels. They can be used in folder configurations & automated triggers to help implement custom business workflows. Enchant also provides label based reporting.
You can have a lot of fun with these: they can be color coded or enhanced with meaningful picture icons.
Replies are sent to the customers as emails from your team email address (eg: email@example.com). Use canned responses to quickly answer common questions. A custom signature can also be automatically inserted.
Private notes are used for internal communication between your team members about a ticket. They are never seen by the customers. In the screenshot below, the note has a yellow background.
Each ticket is linked to a customer profile. From the profile, you can maintain contact details and view recent communications with the customer on the fly.
The subject of the ticket can be changed by clicking on it.
On the right side of the ticket:
- Ticket Number: every ticket has a unique ticket number which is not shown to the customers by default. For example, #5442 in the screenshot below.
- Inbox: the inbox the ticket belongs to
Enchant is configured out of the box to follow an Inbox Zero approach. With Inbox Zero, each member of your team has a simple goal: empty the support queues by re-assigning or resolving all customer requests.